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Planning and Logistics Page

The following is a punch list of items that the PCC Music Committee is in charge of doing or coordinating prior to the annual Handel's Messiah concert.  If you have ANY questions, please contact Matt at singhandel@gmail.com or 508.380.3010

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BORROW TIMPANI

Timpani needs to be pick up from Trottier Middle school on Friday before the concert and returned on Monday after the concert.  Email singhandel@gmail.com to verify that these logistics have been addressed.  The middle two drums are what are required for the performance.

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TICKET SALES AFTER WEEKLY SERVICES STARTING MID NOVEMBER

Announcements of the concert should begin weekly before services beginning the 2nd week in November and Music Committee members should be at a table in Fellowship Hall after services to sell tickets or take donations/advertising money for the concert program. 

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USHERS AND TICKET SALES/COLLECTION

Ushers and money/ticket collectors will be needed on the day of the concert. Music Committee members usually perform these rolls or recruit some troops to sell and collect money at the front door and usher. Three people at that table and at least one person at each door to the sanctuary are necessary. A total of 6 volunteers are required.  If Music Committee is unable to get enough volunteers, please reach out to singhandel@gmail.com at least a week in advance of the concert.  Volunteers are needed at 2:15pm

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CASH, CHECK, CREDIT CARD & VENMO PAYMENT METHODS

 - Cash and Checks made payable to Pilgrim Church are accepted at the door.

 - Credit Cards can also be accepted, if necessary, via the Pilgrim Church website.

 - Venmo - Concert Ticket price sheet has a Venmo QR code attached to Matt Pietro's bank account.  

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CONCERT RECORDING

The Music Committee needs to coordinate with AV team to record the concert.  Audio at a minimum but both audio and video preferably.  

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CONCERT RECEPTION

The Music Commitee is in charge of the reception of about 200 people. In years past Womens Fellowship took care of this.  Feel free to coordinate with them.  Usual set up is 4 long tables down the middle of fellowship hall with red table clothes in storage. Someone from the Music Committee will need to get up and ask people to bake for the concert at PCC before services for a couple weeks prior to the concert date.


We budget about $100 for punch ingredients and materials (napkins or small plates, small plastic punch cups).  We also budget $100 for additional refreshments if volunteers to bake is not at the level of expectation.  In the past this budget has been used to purchase a cheese/cracker tray, a fruit tray and vege tray.

Besides set up and cleanup, the only other major component is putting the punch together that is served.  No coffee is required.

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HYMNAL AND BIBLE REMOVAL FROM PEWS

​The Music Committee coordinates the removal of Hymnals and Bibles that are ON THE SEAT in the pews after service on day of the concert after services and well before the concert.

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CONCERT SANDWICH BOARD 

​​The Music Committee needs to coordinate with the Messiah Committe Chair regarding placement of concert promotion sandwich board to be updated and placed on the corner of Main St. / Route 85 on St. Mark's field.   We must email kevinmonkiewicz@stmarksschool.org to let them know that we will be placing the sign up 3 weeks prior to the concert date.

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MUSIC STANDS, RISERS, LIGHTS AND CHAIRS 

​The Boys Scouts help get music stands and chairs and risers out of the attic.  Matt Pietro will coordinate this with the Scouts before and after the concert.  Set up is required the Tuesday before the last regular rehearsal and breakdown is required the Wednesday after the concert.  Set up might need to be done after services with PCC members because Scouts meet on Wednesday night in PCC Fellowship hall.  Jim Greene is the contact to coordinate these efforts.   jbg.greene@gmail.com

  • Music Stands - 13 - (12 for orchestra, 1 conductors stand)

  • Blue Chairs - about 20

  • Red Chairs - 18 - (4 for soloists, 14 for orchestra)

  • Music Stand Lights

  • Orchestra power cords

  • Risers

  • Conductors podium

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ORCHESTA SET UP - FROM CONDUCTORS VIEW 

​ On conductors left:

  • First Row: 3 violins in front row (2 stands) 

  • Second Row: 2 violins (1 stand)

  • Third Row: 2 oboes (2 stands)

 

In front of conductor: 

  • 2 violas (1 stand) 

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​On conductors right: 

  • Front Row:  1 cello (1 stand) 

  • Second Row: 1 bass (1 stand, no chair he brings his own stool), Bassoon (1 stand)

  • Third Row 2 trumpets (2 stands)  

  • Timpani behind trumpets (1 stand)

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